Very much like the question “How long is a piece of string” there is no defined answer.
There are however several factors that affect price and so knowing what these are, can give you a better idea of what you can get for your money.
Number of people.
As a general rule, the greater the number of people, the lower the cost per head. Event management companies like any organisation will have an initial cost they need to recover and of course there will be costs relating specifically to your away day.
The cost of a venue, the appropriate number of facilitators required, travel costs, use of their kit, so a team building away day for say ten people can have a disproportionate feel to the cost per head.
A lot of event management companies have a pricing band structure, so why not ask about that. When numbers are high you could be in a strong position to negotiate, but be careful.
A couple of years ago, we were on the receiving end of a particularly sharp piece of negotiating practice.
We were working in partnership with an event management company and on the day the contract was to be signed their client demanded a reduction in the cost per head. Having already put in a huge effort to organise the project and not wanting to lose a significant piece of work, they agreed to the reduction and in turn so did we.
Despite feeling very disappointed by this approach it didn’t affect our professional attitude and at the end of the event the client sought me out to personally thank me for making their away day experience so good.
Type of event.
Some activities require a high level of facilitation, which can add significantly to the cost so it is worthwhile carefully reviewing your options re your desired outcomes. Knowing what is involved in your chosen especially if expensive high Tec kit is required is also useful. Once again review your options.
Venue
As you can imagine this has a huge impact upon price. Day delegate rates vary hugely and the growth of venues over the years can mean there are good deals to be had out there.
A little research by you means you have more options available to you and by and large it is you and your budget, that determines how much a team building away day can cost.
